2023 Call for Invited Programs

Submission Site has Closed

Status Notifications will be sent in November 2022

Questions?
Contact: atc@atcmeeting.org 

Timeline

The below timeline has been put in place for submission, review, and status notifications.

June 30, 2022
  • 2023 Call for Programs launched.
  • Program Topics and Themes included.
August 25, 2022, 11:59 PM PST
  • 2023 Call for Invited Programs submission deadline.

Policies

All submissions and presenters are subject to evaluation for CME compliance and may be subject to modification or refusal. Employee/owners of ineligible companies (as defined by the ACCME) cannot be considered for CME programming.

Program submission is a proposal only, and that the planning committee has the right to change or alter it in any way they deem fit. 

Session proposers should advise all involved in their proposal that submission of a proposal does not constitute an invitation to appear on the program. Individual invitations are sent in the fall from the ATC central office, following the program planning committee’s review and decision on programs.  

All proposals must be submitted online. Paper and email proposals will not be considered. Incomplete proposals will not be considered.

Program Proposal Submission Process

DOWNLOAD SUBMISSION INSTRUCTIONS HERE

The Call for Programs Submission process is as follows:

  1. Select a Session Format Listed Below:
    • Interactive Symposium, Hot Topic Debate, Meet-the-Expert, In-Depth Symposium, Theme
  2. Confirm an Understanding on Call for Programs Submission Policies
  3. Provide Proposed Session Title
  4. Select Program Topic
  5. Provide Session Description
  6. Provide 3 Goals and Objectives
  7. Indicate Whether Program is in Collaboration with an ASTS/AST Committee / COP
  8. Select ALL Key Words that Apply to Submission
  9. Enter Moderators and Alternates Full Name, Institution, Email
  10. Enter Speakers and Alternates Full Name, Institution, Email
  11. Enter Speaker Title
  12. Review Summary of Information

Session Formats

An open call for program proposals is issued to the transplant community at large. All program proposals must be submitted online.

Please review session formats below and design your program submission based on the following format descriptions.

Congress Symposia (Saturday, June 3 - Wednesday, June 7, 2023)

Interactive Symposium:
  • Definition: A group of experts who meet on an equal basis to review and discuss specialized, professional matters, before an audience. Q and A or panel discussion to close out the session.
  • Must submit 2 Moderators, 3 Speakers, 2 Moderator alternates, and 3 Speaker alternates.
Hot Topic Debate:
  • Definition: To stimulate interest and debate, arrange for two or three views of a controversial issue to be presented. There should be a clear “Setting the Stage Presentation”, “Pro”, and “Con” designation when submitting presentation titles.
  • Must submit 2 Moderators, 3 Speakers, 2 Moderator alternates, and 3 Speaker alternates.
Meet-the-Expert Presentations:  
  • Definition: This session is a conversation-based discussion- similar to a Fireside Chat session. 
    • No formal power point presentations.
    • This setting is a relaxed, informal atmosphere.
    • The purposeful layout is designed to allow interaction and discussion while creating new connections.
    • Intended to be a small group audience.
  • Must submit 2 Moderators, 2 Moderator alternates, 2 Speakers, and 2 Speaker alternates that will speak on the SAME topic during program submission.
Theme Submission
  • Definition: These are themes and speakers submitted to the Program Planning Committee.
  • The Program Planning Committee will develop accepted themes into full sessions.
  • Must submit a minimum 1 Speaker and 1 Presentation title.

In-Depth Symposia (Saturday, June 3, 2023 Only)

In-Depth Symposia
  • Definition: Half day sessions designed around a specific topic of interest. These sessions provide in-depth state-of-the-art information focused both on clinical and research areas from various perspectives, allowing attendees to make connections and incorporate the knowledge acquired into their everyday practice. This session will be divided into two parts with a 30 minute break.
  • Must submit at least 2 Moderators, 8 Speakers, 2 Moderator alternates, and 8 Speaker alternates. 
  • Samples can be found by visiting: https://atcmeeting.org/scientific-program-0

Please Note: If you would like to add any additional comments regarding your program, please enter it at the bottom of your session description.

Program Submission Details

Program Topics

The following topics are designed to provide program committee guidance when reviewing submissions. You will need to select the topic that BEST applies to your submission.

  1. Administrative
  2. Advanced Practice Provider
  3. Basic Science / Immunology
  4. Translational
  5. Heart
  6. Lung
  7. Liver
  8. Kidney
  9. Pancreas
  10. Small Bowel
  11. Infectious Disease
  12. Pediatric
  13. Pharmacy
  14. Professional Development
  15. Psychosocial and Ethics
  16. Public Policy and Regulatory Issues
  17. Vascularized Composite Allograft
  18. Women’s Health
  19. HLA
  20. Other

Keywords

Selecting keywords that apply to your submission will assist attendees when building their onsite schedules and navigating the program. Click Here to view the list of keywords.

Session Description

Each program submission will need to provide a brief description that can be used to promote the session.

Goals & Objectives

Each program submission will need to provide 3 Goals and Objectives.

Review

The Program Planning Committee members will review each submission. 

Programs are evaluated and scored based on 5 areas:

  1. Content: The proposal's content clearly illustrates thoroughness, quality, and clarity.
  2. Learning Outcomes: The proposal includes well developed learning outcomes that will add to attendee learning and development.
  3. Innovation/Creativity: The proposal represents innovative and/or creative approaches to professional practices, theory, or research.
  4. Relevancy: The proposal articulates a clear connection to an area/topic of the Congress.
  5. Organization of Topics/Speakers: The proposal is organized well and includes topics and speakers that would be engaging to attendees.

All programs will be reviewed and scored based on this grading rubric. Please review the rubric prior to submitting your proposal to ensure you understand how your session will be scored.

Selection

The Program Planning Committee will meet in person in September to formally select the programs to be presented at the conference. Programs will be formally evaluated and discussed based on their scores from the initial review process.

Program Acceptance Types:

  • As-is, with no change
  • Accepted with edits
    • Possible changes may be made to session/presentation titles, speakers or moderators, or use ideas from your program in combination with other submitted proposals

Programs may be Rejected due to:

  • Review scores too low
  • Too similar to past presentations
  • No new data is being presented
  • Overlap of other programs being presented
  • Topics are not fully developed

Notification

ATC Staff will send notifications on the status of your program proposal in November 2022. Notifications are sent to the program submitter only. Submitters should not contact any proposed speakers or moderators; all communication will be sent from the ATC staff.

Call for State-of-the-Art Speaker Recommendations

If you know a professional who is a cutting-edge thought-leader in the transplantation industry, then nominate them as a State-of-the-Art Speaker! Submit your nominee by the August 25, 2022 deadline.

The ATC 2023 Program Planning Committee will make all final speaker selections. Submitting proposed names and topics for an ATC 2023 State-of-the-Art presentation does not guarantee selection. Please do not contact any speakers regarding participation.

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